How to Write an Email to Schedule an Interview in 4 Simple Steps

The job hunt can be a stressful and time-consuming experience, especially when you’re looking for entry-level roles. You might only have a limited number of applications before your resume starts to look suspiciously thin.

While it’s important to tailor each application and cover letter, sending the same documents over and over again is just going to stress you out. In the case of a first interview, you will most likely get an email from the company where you sent your CV with some pre-interview questions about their business or their job opening.

As it is usually followed by an in person interview, this is your opportunity to stand out from the rest of applicants. Keep reading to learn how to write an email to schedule an interview.

Step 1: Find the Company’s Job Description

While every application is different, there are some general rules you can follow to make your application as effective as possible. The first one is finding out everything you can about the company’s job description.

This will help you tailor your application and examples to the job you are applying for. For example, if you are applying for an administrative assistant position, you should read the job description for an administrative assistant.

If you are applying for a marketing position, read the job description for a marketing position. You can find the job descriptions for most companies on their website.

If the company doesn’t have a website or their website isn’t very helpful, you can usually find the job description on the company’s Indeed or LinkedIn page.

Step 2: Craft Your Pitch

This is where you start putting your creative hat on.

What makes you the best candidate for this job?

What can you do for this company that no one else can?

Take the time to sit with a nice cup of coffee or tea and jot down a few ideas of what makes you a good candidate for the job. While these ideas don’t need to be perfect, they do need to be real.

No one has time to read through a bunch of BS. Be genuine and honest with yourself. Remember, no one else has to see this note but you.

Step 3: Write Your Introduction Email

Now that you’ve done your research and have an idea what you’d like to talk about in your interview, it’s time to write your introduction email. While every email has a different structure, there is a general outline that can help you put your best foot forward.

– Thank the recipient for their time and explain why you would like to be considered for the position.

– Explain why you are a good fit for the role.

– If you have a fresh degree or relevant experience, include what degree you have or what experience you have.

– If you have a unique background, include what qualifies you as a good fit for the role.

– Close by thanking the person again and letting them know you look forward to hearing back from them.

Step 4: Select a Date and Confirm

Now that you’ve sent your email, you need to wait and see if they will contact you back. If they do, you need to confirm that you are available and confirm a date for the interview.

You don’t want to be flaky and change your mind last minute, so make sure you’re sure about the date and time before confirming it. It’s crucial that you remain professional in all of your interactions with employers.

Sending an email with a typo is a surefire way of getting overlooked for the position. Make sure to proofread your email and make sure it’s typo-free before sending it.


Remember, an interview email doesn’t have to be an essay. Keep it under a few paragraphs and make sure to focus on your strengths that are relevant to the job. If you have any questions for them, make sure to include them in your email as well.

If you can nail these four steps, you will have no trouble getting an interview. An interview is your chance to sell yourself as the best candidate for the job. Make sure to do your research on the company so you know what questions they might ask you.

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